Terms, Conditions & Policies
‘Advertise With Us’ Ts&Cs
Advertise with us Terms & Conditions for Print Publication and CALW use.
Last Updated: September 2026
These Advertising Terms and Conditions govern the purchase and placement of advertisements, known as Ads, in our physical print publication known as the CALW Publication. By submitting an advertisement order and completing follow up submission form and uploading an advertisement design, acting as the Submission, the Advertiser and so purchaser of Ad Space, [you] agrees to be legally bound by these terms.
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1. Submission Requirements & Specifications
* Form & Graphics: You must complete all required fields on the advertisement submission form and upload your design in the exact dimensions specified in our public ad-size guidelines, found on the ‘advertise with us webpage’. This must be done with in the advertise with us window for upcoming issue, specified via public guidelines found on the ‘advertise with us’ webpage’.
* Format & Quality: All files must be submitted in the requested high-resolution formats (e.g., print-ready JPEG, 300 DPI, CMYK). We are not responsible for poor print quality resulting from low-resolution files, incorrect colour profiles, or layout errors provided by you.
2. Content Restrictions & Right of Rejection
We maintain strict editorial standards and reserve the absolute right to reject, cancel, or remove any advertisement at our sole discretion, without liability, even if previously accepted or paid for.
**Prohibited Content Includes, but is not limited to:**
* Artificial Intelligence (AI) Material: We explicitly ban the use of entirely AI-generated imagery, art, or copywriting in advertisements. All creative assets must be the result of human authorship or legally licensed traditional stock photography.
* Offensive Content: We do not accept material that is defamatory, obscene, profane, highly political, or deliberately offensive.
* Discriminatory Content: Ads must not promote hate speech, discrimination, harassment, or harm against any individual or group based on race, ethnicity, religion, gender, sexual orientation, age, or disability.
* Illegal or Infringing Material: Ads must not contain illegal offers or infringe upon the intellectual property, copyright, or trademark rights of any third party.
3. Intellectual Property & Warranties
* Your Warranties: You warrant and represent that you own or have secured all necessary legal rights, licenses, clearances, and permissions for all content within the Ad (including logos, copy, fonts, and images).
* Indemnification: You agree to fully indemnify, defend, and hold harmless the Publication, its publishers, and employees against any legal claims, losses, damages, or expenses (including legal fees) arising out of the content of your Ad or any breach of your warranties.
* License Granted to Us: You grant us a non-exclusive, worldwide, royalty-free license to print, reproduce, and distribute the Ad within the designated issue of our physical Publication, as well as digital archival copies, and for exemplar or social digital promotion in relation to the printed publication.
4. Payment & Cancellation
* Payment Terms: Full payment must be cleared before the final publication deadline. Failure to pay by the deadline will result in your Ad being pulled from rotation.
* Cancellation by You: Cancellations must be requested in writing before the final layout deadline. Refunds for cancellations after the layout deadline are issued solely at our discretion.
* Rejection Refunds: If we reject an Ad based on content violations outlined in Section 2, a refund will be evaluated minus a administrative processing fee, provided the layout process has not already finalized.
5. Limitation of Liability
* Errors and Omissions: In the event of a printing error or omission on our part that materially degrades the Ad, our maximum liability is limited to either:
1. A partial or full refund of the fee paid for that specific Ad slot.
2. A complimentary replacement Ad slot in the next available issue.
* Indirect Damages: We are not liable for any indirect loss of profits, loss of business, or consequential damages resulting from print delays, distribution errors, or Ad placement choices within the physical layout.
Creative Arts Link Worcester, EST 2026
Open Call Ts&Cs
Terms and Conditions for Creative Arts Link : Open Call
Welcome to our Open Call. By submitting your application, you (the "Artist" or "Applicant") agree to be bound by the following Terms and Conditions. Please read them carefully before submitting your work.
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1. Eligibility & Submissions
* Originality: The Artist warrants that all submitted work is their own original creation. The work must not infringe upon the intellectual property, copyright, or moral rights of any third party.
* Artificial Intelligence (AI) Policy: Fully automated or text-to-image generative AI submissions are strictly prohibited unless specifically requested by the brief. AI tools may only be used as minor technical aids, and any such use must be explicitly disclosed upon submission.
* Accuracy: All information provided in the application form must be accurate, current, and complete.
2. Intellectual Property & Copyright
* Retention of Rights: The Artist retains full ownership and copyright of their artwork at all times.
* Usage License: By submitting, the Artist grants the Organisers a non-exclusive, worldwide, royalty-free license to use images, descriptions, and text from the submission solely for promotional, educational, and documentation purposes across print, digital, and social media channels.
* Credit: The Organisers agree to credit the Artist whenever their work is displayed or published. This extends to CALW publication social media posts for open call selected winners and runners up.
3. Selection Process & Finality
* CALW team are the selection panel The selection panel’s decisions are final and binding. The Organisers are under no obligation to provide individual feedback to unsuccessful applicants.
* Revocation: The Organisers reserve the right to disqualify any submission or revoke a publication offer if the Artist violates these Terms and Conditions or misrepresents their work.
4. Sales & Commission (If Applicable)
* Commission Rate: CAL:W will take no commission from any sales applicants make due to any promotion associated with CALW, in regards to our ‘open call’.
5. Data Protection & Privacy
* Data Processing: Any personal data collected during the application process will be stored securely and used solely for the administration of this open call and subsequent publication, in accordance with applicable data protection regulations.
Creative Arts Link Worcester, EST 2026
The White Pages T’c&C’s
TERMS AND CONDITIONS FOR ‘The White Pages’ EXHIBITION SPACE in CALW Publication
These Terms and Conditions govern the agreement between Creative Arts Link Worcester, relevant here as the CALW publication, and the person or entity purchasing space on the exhibition section of the publication known as ‘The White Pages’ where space purchased to showcase works for sale is known as ‘Space’.
By booking, paying for, or submitting artwork for an exhibition ‘space’, you agree to be bound by these Terms and Conditions.
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1. Scope of Service & No-Commission Role
1.1 Advertising Platform Only: The CALW Publication provides a physical and/or digital advertising platform for artists to display their work, with information on how to buy direct from the artist. We do not act as an art gallery, broker, marketplace, or agent.
1.2 Zero Commission: The Artist retains 100% of any sale proceeds. The CALW publication charges a flat fee for the exhibition space in the publication only and will not claim, track, or charge any commission on sales resulting from the Publication.
1.3 Independent Transactions: Any contract or agreement for the sale of artwork is strictly between the Artist and the buyer. The CALW publication is completely separate from, and holds no responsibility for, inquiries, price negotiations, payment processing, shipping, or fulfilment.
2. Submission Guidelines & Deadlines
2.1 Technical Specifications: Once space has been purchased, a link to the submission portal will be emailed to the artist. The Artist must submit high-resolution image files and text that strictly adhere to the technical guidelines provided by Creative Arts Link Worcester, requiring the uploaded image to be 300dpi, CMYK and JPEG. The image uploaded must be a true and accurate depiction of the artwork for sale, true to colour, and scale. If the work is to be sold framed for example, the image must depict this.
2.2 Deadlines: All materials must be submitted on or before the deadline for the relevant ISSUE of the CALW publication, which will be clearly stated on the website. Creative Arts Link Worcester is under no obligation to publish materials received past the deadline, and fees may still apply.
2.3 Accuracy of Information: The Artist is solely responsible for checking the accuracy of all contact details, social media handles, websites, artwork pricing, and descriptions before submission.
3. Content Standards & Right to Reject
3.1 Content Review: The CALE publication reserves the right to review, reject, or request modifications to any artwork or text submission that we deem, at our sole discretion, to be offensive, defamatory, unlawful, or visually incompatible with the quality standards of the Publication.
3.2 Prohibited Items: Submissions must not contain copyright-infringing material, hate speech, or sexually explicit content unless explicitly agreed upon under specific artistic contexts approved by the editorial team.
4. Intellectual Property & Marketing License
4.1 Ownership: The Artist retains full copyright, ownership, and intellectual property rights to all submitted artwork.
4.2 Promotional License: The Artist grants the Creative Arts Link Worcester a non-exclusive, worldwide, royalty-free, perpetual license to use, reproduce, and display the submitted artwork images and text within the Publication (printed and digital) and for marketing or promotional purposes (including but not limited to social media, websites, and email newsletters).
4.3 Warranty of Originality: The Artist warrants and guarantees that they are the sole creator and legal owner of the artwork, or possess all necessary commercial licenses, and that the publication of the artwork does not infringe upon the intellectual property rights of any third party.
5. Fees, Payment, and Cancellation
5.1 Payment Terms: The fee for the advertisement space must be paid in full at the time of booking/ purchasing via the official ‘The White Pages’ purchase space page, unless otherwise agreed in writing. Creative Arts Link Worcester will not print or publish any advertisement until cleared payment is received.
5.2 Cancellation Policy: Due to the curation and print turnaround of this section of the publications, cancellation cannot be accepted and therefore no refunds can be made. Once payment for the space is taken it is the sole responsibility of the buyer to fulfil the submission before the deadline, if this is incomplete for any reason, no refund can be made.
6. Limitation of Liability & Indemnity
6.1 No Guarantees: The CALW publication gives no guarantees or warranties regarding the volume of traffic, reader response, sales figures, or financial returns resulting from the advertisement.
6.2 Transaction Disputes: The CALW publication is completely immune to, and will not mediate or become a party to, any disputes between the Artist and a buyer regarding artwork quality, non-delivery, damage during shipping, payment fraud, or refunds.
6.3 Indemnification: The Artist agrees to indemnify, defend, and hold harmless Creative Arts Link Worcester and its Publication and its staff, from any claims, damages, liabilities, costs, or legal fees arising from the Artist's breach of these terms, or any third-party claims of copyright infringement or deceptive advertising practices related to the Artist's submission.
7. Print Quality and Production Variations
7.1 Colour Variances: The Artist acknowledges that minor variations in colour, contrast, and scaling can occur between digital screens and final printed paper stock. The CALW Publication is not liable for minor printing variances or ink absorption differences.
7.2 Magazine Layout Errors: In the event that the Magazine makes a material error in the printing or layout of the artwork/s (such as missing contact information), Creative Arts Link Worcester’s entire liability will be limited to either a partial refund of the exhibition space fee or a complimentary replacement space in a future issue, at our sole discretion. We are not liable for any alleged "lost sales" or consequential damages.
8. Governing Law
8.1 This Agreement shall be governed by and construed in accordance with the laws of the UK and any disputes will be subject to the exclusive jurisdiction of the courts in that region.
Creative Arts Link Worcester, EST 2026
Privacy policy
All rights reserved
Reproduction in whole or part prohibited without permission. Artwork, prints or any pictorial media for this publication are sent at owners risk and whilst every care is taken, neither Creative Arts Link Worcester or its agents accept liability for loss or damage.
Disclaimer
Whilst every effort has been made to ensure that adverts and articles appear correctly, Creative Arts Link Worcester cannot accept responsibility for any loss or damage caused directly or indirectly by the contents of this publication. The views expressed in this publication are not necessarily those of its publisher or editor.
Creative Arts Link Worcester, EST 2026